There are lots of different opinions and descriptions of what a blog is, so it would seem sensible to start with a brief overview.
A good place to start for some background on the terminology of blogs and the blogosphere is Wikipedia (http://en.wikipedia.org). There, blogs are described as:
“The term blog is a shortened form of weblog or web log. Authoring a blog, maintaining a blog or adding an article to an existing blog is called “blogging”. Individual articles on a blog are called “blog posts,” “posts” or “entries”. A person who posts these entries is called a “blogger”.
Blogs did indeed start life as a personal online publishing system which allowed individuals to quickly and simply write, publish and distribute their own opinions via the internet on any subject that took their fancy. These would then appear in chronological order, hence often giving the appearance of a diary type format.
Mainly because of this, blogs are still often described as “Online diaries” – however, this is now akin to describing a PC simply as a Word Processor. Certainly, in both cases, it is one of the uses that they can be put to, but it barely scratches the surface of what you are really able to do with them, particularly from a business perspective.
Looking at blogs in another way, they could also be considered as a special type of website. However, by using the special characteristics that a blog offers, they have now been converted into a hugely effective marketing and communications tool for businesses (see below).
2. Special Characteristics of Blogs
So what are the special characteristics that blogs have which make them so great both for personal use and for business use?
The main elements that you should be aware of so that you can make best use of them for your business are:
- No technical knowledge required: you don’t need technical expertise to write a blog. You add pages or articles through a “Windows” type of interface so there is no need for a web designer to update it for you – you can do it all yourself and in double quick time.
- Readers can leave comments: your readers can respond to your posts so that you can start to see who is interested in the same areas as you or as a business open a conversation with potential clients, suppliers or partners. The perfect opener to developing a relationship and a network!
- Automatically organised: ‘categories’ and ‘archives’ are integral parts of a blog and each post will automatically be placed correctly according to the selection you make. This gives great organisation and structure to a blog which is perfect for visitors and Search Engines alike and allow you to concentrate on the content;
- Search Engine magnets: with regular posts, categorised content and search engine friendly links and addresses, business blogs become ideal places for Search Engines to find the type of content they love … and you can rank very highly!
- Instant distribution of information: using RSS and pinging, blogs allow you to widely distribute your latest news and information, both instantly and automatically to Search Engines, directories and your readers (and potential customers!)
- Multiple Authors: not only can one person add content but you can allow access to any number of people so that you have several authors contributing to a topic or a series of topics. It also opens up the possibilities for blogs as tools ideally suited to internal communications within a company.
- Internal and External Links: blogs thrive by links and referring to other articles so that conversations and ideas can be taken up and developed. At its best, this allows a viral effect in terms of promotion and helps develop both relationships and networks.
- Permalinks: every post and every category has its own individual address, forever! This means that you can refer to them in articles, emails, newsletters etc safe in the knowledge that they will always be found. Another great feature for the Search Engines.
A personal blog is generally set up to allow the author to discuss their views on anything and everything, so the topics change with each post according to mood or inclination. This is where blogs started and it is essentially a personal diary or scrapbook, which can be great fun to both read and write.
There are now tools which are freely available to allow anyone to set up a personal blog quickly and simply - for a Business Blog, it is better to use a blog platform over which you have greater control. The most well know is Blogger, owner by Google, though there are others which are as good if not as well known. Contact me if you would like a list of free personal blogging services available.
4. What are Business Blogs?
Business Blogs developed as a natural progression. They use the same technology but tend to be very targeted in terms of their subject matter and focus on a specific market area or niche. In fact, something to bear in mind: the most successful are set up with both an audience and a business focus in mind which they then stick to. Why? Because the audience they are looking to reach will expect it - that is why they were attracted to it in the first place and that is why they will return and recommend the blog to others.
In general terms, it is a powerful marketing and communications tool which helps companies to communicate better with stakeholders of all types, from customers to suppliers and from partners to employees. Companies do of course use blogs in very different ways, each according to their own requirements. However, those which have used them most successfully, have managed to develop better relationships and greater trust with their target groups, and hence market themselves more effectively as a result.
In addition, with the arrival of Search Engines as THE research tool, this focus proved to be doubly beneficial for a Business Blog owner. The tighter the focus of the content, then the more likely it is to be keyword rich and so gain the type of Search Engine results that would make an SEO professional proud! A well set-up Business Blog has a structure which just adds further weight to this.
To learn more about Business Blogs and how to use them, you may find our own Business Blogging email course to be useful. It’s free but very good! 
You can have a look at it at www.betterbusinessblogging.com/free-business-blogging-course/
5. Why should a business have a Blog?
Firstly, let’s make it clear that a Business Blog is not a place where you keep and report a diary of your company’s activities – a personal blog may sometimes be used as a diary, but a business blog most certainly is not!
You should think of a Business Blog much more as part of your online marketing toolkit, indeed as a central element of it. It can be used in a number of different ways according to your business requirements but all centred around the ideas of two-way communication with prospects and customers (essentially leading to conversations and connections) as well as general marketing and business development.
Specifically, a blog can be particularly beneficial in:
In all of these areas, you will find that Business Blogs are not only very effective but also very cost effective as well.
Blogs help to personalise your company and the products and services that you offer, which increases the value of your organisation in the eyes of your customers. This in turn will build much higher levels of trust so that, in fact, the readers of your Blog often become your most passionate word-of-mouth ambassadors.
On top of that, the inbuilt distribution facilities such as RSS and pinging, as well as the blog specific marketing opportunities that trackbacks, comments and social bookmarking all add extra ways and means to promote your blog and therefore your business. You also have the fact that blogs are very search engine friendly because of the way that they are written and organised (automatically, I might add) and because the philosophy of linking is an integral part of the blogosphere – as a result, business blogs have the tendency to rank more highly than other types of websites.
A Business Blog is a flexible and yet powerful marketing tool for small businesses and large corporate companies alike which offers a surprisingly large range of options and benefits. In fact, once a business has the chance to have their questions answered about blogs and understand what they can offer, the focus of the questions tend to change from “Why have a blog?” to “What sort of a blog will be best?”.
As you have been reading this overview, you have probably been thinking about some of the ways in which you could use a Blog for your own business – perhaps with a view to reaching new audiences, improve visibility on the web and their interactions with customers, as well as actually increase sales. It is now an important part of the online marketing for your business!
Don’t forget that a Business Blog also gives you, your company and those who work for it, a place to collect and share ideas and relevant information with your customers and prospects. This in turn generates mutual trust and builds to a relationship which is more like a partnership than the typical supplier-customer sales relationship.
The benefits that you can enjoy are:
- Develop your position and your reputation as an expert - Demonstrate your knowledge, expertise and experience on matters relating to your industry and give yourself the chance to show your expert position in your specialism.
- Business Differentiation - a blog will give you the opportunity to show how your business and services differ from (and are hopefully superior to) those of your competition. Done well, it will set you apart in terms of the benefits you offer.
- Search Engine Marketing & Visibility – Higher rankings and therefore greater visibility on the main Search Engines such as Google, Yahoo and MSN because of the updated content, great (automatic) structure and the focused content which will attract Search Engines and readers alike.
- Creating a real dialogue with those who matter - You have the opportunity and the ideal tool to start to open up new and very real communications channels with your customers, prospects, partners and suppliers.
- Public Relations & Press Releases – While not the ideal use for blogs from the point of view of blogging purists, business blogs remain fabulous marketing tools to distribute and then promote your company information and press releases.
- Lead Generation – additional visitors, better positioning and improved search engines ranking all provide the chance to develop an increased lead generation opportunity. (Lots more ideas available – drop me a line at blogappraisal@theblogcoach.co.uk and I’ll explain how!)
- Brand Awareness - An ideal channel through which to put your brand in front of the customer and communicate what it stands for – you could be a small company or multinational, either way you are strengthening your online position.
- Educational Marketing - Show how your products and services can solve your customers problems rather than rely on interruption marketing and “in your face” selling. You could also look at this in terms of relational marketing because that’s exactly what you’re creating, better relationships with your marketplace.
- Internal Communications – a blog is an excellent tool to help to share information easily within your company, manage projects, develop teams and hugely improve the internal communications.
A Blog is also very easy to use because you can write using a “Word” type of interface which means that you do not need a web designer to put information on the web for you any more - anyone in your organisation with access to the internet (and permission, of course!) can update and add information as required!
7. Courses, Workshops, Training & Support
We run workshops and courses for both companies and individuals wishing to learn more about Blogging and, in particular, how to use it in their businesses to market their company and products, get closer to their customers, improve communications internally, plus the other benefits that we mentioned above. There are also small group online courses which include one to one coaching as part of the two month package - contact Mark for details.
Most of these sessions are run on-site (over a half day or full day according to your needs) so that you can benefit from information and examples which are tailored to your own requirements. You will also have the opportunity to explore at your leisure the ways in which business blogging could be best used in your organisation.
These courses will often include areas such as:
- Background to Blogging
- Business Uses for Blogs
- Corporate Blogging Requirements
- Blogs for Internal Communications
- Marketing your Blog & your Business (online and blog specific methods)
- Marketing your Blog (focusing on Search Engine Optimisation)
- Monitoring the Blogs and the Blogosphere
- Blogging Platforms and Software
- Setting up and Starting a Blog
- Writing your Blog and keeping momentum
- RSS Feeds and how to Market with them
- Blogs and Public Relations 2.0
- Corporate Blogging Policies
- Podcasting and your New Media Toolkit
